Refund of Charges Policy and Return of Financial Aid Funds Policy
A student who officially withdraws or is granted continuous enrollment status during a semester may be entitled to a refund of tuition and dining charges depending on the student’s date of withdrawal, and/or date of continuous enrollment status. Online Counseling Programs are refunded according to the Refund Policy for Online Counseling Programs.
Tuition refunds are based on the date of official withdrawal or the effective date of continuous enrollment status. Please refer to the official “Schedule of Refunds for Withdrawal or Continuous Enrollment” for the respective semester of enrollment. Refunds will be reduced by the amount of any outstanding charges on a student’s account. If refunded charges leave a credit balance on the student account, the student is responsible for completing an online student refund request at (http://finance.wfu.edu/sfs/student-refund/) or the credit balance will remain on the student account and will be applied for future semesters. If the credit is a direct result of Title IV aid, the credit is automatically refunded to the student.
Vehicle registration fees will not be refunded unless the issued permit is returned to Transportation and Parking Services before the first day of class. Students graduating or studying abroad for spring semester may receive a prorated refund of the vehicle registration fee by returning the issued permits to the Transportation and Parking Services office.
Schedule of Refunds for Withdrawal or Continuous Enrollment
Fall & Spring Semesters
| Official Date | Tuition Refunded |
|---|---|
| Before semester begins | 100% tuition, less deposit |
| First week of semester | 85% |
| Second week of semester | 75% |
| Third week of semester | 50% |
| Fourth week of semester | 30% |
| Fifth week of semester | 20% |
| After fifth week of semester | 0% |
Summer Sessions I & II (6 week sessions)
| Official Date | Tuition Refunded |
|---|---|
| First three days of session | 100% tuition, less deposit |
| Fourth day of session | 75% |
| Fifth day of session | 50% |
| Sixth day of session | 25% |
| After sixth day of session | 0% |
Full Summer Session (12 week session)
| Official Date | Tuition Refunded |
|---|---|
| First five days of session | 100% tuition, less deposit |
| Sixth - Ninth day of session | 75% |
| Tenth - Twelfth day of session | 50% |
| Thirteenth - Fifteenth day of session | 25% |
| After fifteenth day of session | 0% |
There are no refunds for mandatory fees after the first class day in a semester as reflected in the academic calendar.
Students are responsible for officially dropping courses to be eligible for an adjustment. Nonpayment for classes for which you are registered or non-attendance in a registered class does not release you from financial obligation and will not drop you from the class.
A student using scholarships, grants, or loans to help pay educational expenses, whose account was paid-in-full prior to withdrawal, is likely to owe the University after withdrawal. Return of Title IV funds are handled in accordance with federal law. Students should consult the Office of Financial Aid for more information.
Tuition, fees, housing, dining and all other charges will not be refunded when a student is suspended or expelled from the University as a result of a conduct or honor code violation. Return of Title IV funds are handled in accordance with federal law.
* Refunds will be reduced by the amount of any outstanding charges on a student's account.
Pursuant to The Veterans Benefits and Transition Act of 2018
GI Bill® and VR&E beneficiaries (Chapter 33 and Chapter 31 beneficiaries) may attend a course of education or training for up to 90 days from the date the beneficiary provides to the VA Certifying Official ONE of the following:
- A Certificate of Eligibility, or a Statement of Benefits obtained from the VA’s eBenefits web site
- VR&E (Chapter 31) authorization, delivered via the Tungsten Network system
- Notification of intent to use benefits, pending confirmation of eligibility via the VA's Enrollment Manager system.
The student beneficiary must provide proof no later than the first day of a course of education. The student must provide any additional payment amount due that is the difference between the amount of the student’s financial obligation and the anticipated amount of the VA education disbursement to Wake Forest University.
This policy allows a student to attend the course until the VA provides payment to Wake Forest University. Wake Forest University will not impose a penalty, or require the beneficiary to borrow additional funds to cover tuition and fees due to late payments from the VA.
University Disruption Refund Policy
Circumstances may arise during a semester that cause significant disruptions to University operations and result in the University closing the campus. These circumstances include, without limitation, extreme weather, fire, natural disaster, war, labor disturbances, loss of utilities, riots or civil commotions, epidemic, pandemic, public health crisis, power of government, or any other circumstance like or unlike any circumstance mentioned above, which is beyond the reasonable control or authority of the University.
In the event of a significant disruption to University operations either:
- During a semester that results in the University closing campus for the remainder of the semester;
- At the beginning of a semester that delays or prevents the University opening campus; or
- During a semester that results in the University closing campus temporarily during the semester
The University will issue refunds for housing and dining charges and wellness and parking fees to students where applicable and according to the refund schedule below. There will be no refunds for tuition or Deacon Health, Student Activity, or any other fees paid by or on behalf of students. Refunds (if applicable) will be calculated at the end of the semester.
This policy applies to significant disruptions where the University closes campus. It does not apply where students officially withdraw from the University or are officially granted continuous enrollment status during a semester. Refunds, if any, in those circumstances are governed by the University’s Refund of Charges Policy.
Fall & Spring Semesters - University Disruption Refund Schedule
| Number of Whole or Partial (Sunday-Saturday) Weeks When Campus is Open | Refund Percentage |
|---|---|
| 0 | 100% |
| 1 | 85% |
| 2 | 78% |
| 3 | 71% |
| 4 | 64% |
| 5 | 57% |
| 6 | 50% |
| 7 | 43% |
| 8 | 36% |
| 9 | 29% |
| 10 | 22% |
| 11 | 15% |
| 12 | 10% |
| 13 | No Refund |
| 14 | No Refund |
| 15 | No Refund |
| 16 | No Refund |
Summer Sessions I & II (6 week sessions) - University Disruption Refund Schedule
| Number of Whole or Partial (Sunday-Saturday) Weeks When Campus is Open | Refund Percentage |
|---|---|
| 0 | 100% |
| 1 | 75% |
| 2 | 50% |
| 3 | 25% |
| 4 | No Refund |
| 5 | No Refund |
| 6 | No Refund |
Full Summer Session (12 week session) - University Disruption Refund Schedule
| Number of Whole or Partial (Sunday-Saturday) Weeks When Campus is Open | Refund Percentage |
|---|---|
| 0 | 100% |
| 1 | 85% |
| 2 | 75% |
| 3 | 65% |
| 4 | 55% |
| 5 | 45% |
| 6 | 35% |
| 7 | 25% |
| 8 | 15% |
| 9 | No Refund |
| 10 | No Refund |
| 11 | No Refund |
| 12 | No Refund |
The statements concerning expenses are given as information to prospective students. They should not be regarded as forming a contract between the student and the University. The costs of instruction and other services outlined here are those in effect on the date this material was printed. Wake Forest University may change the cost of instruction and other services at any time.